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HOA Board Meeting Minutes (Approved) – February 24, 2019

HOA Board Meeting Minutes (Approved) – February 24, 2019

Facilitator: Teann Nagelhout, President

Board Attendees: Teann Nagelhout Chris Mayer Randy Cozart Jason Smith

Reporter: Jason Smith

Location: Godley Elementary School Cafeteria

  • Call to Order – 1:15pm
  • Introduction of Board members in attendance
  • Open Forum
  • No Members notified the HOA board that they wish to speak for 3 minutes each
  • Mayer reviewed and read aloud the meeting minutes from 2/10/2018
  • Minutes were approved as written by Board member

New Business

  • ACC’s stance on metal roofing Garden Expo update
    • Randy discussed his experience at the expo and that there are new metal roofing options coming on to the market that resemble shingles. ACC might look into allowing metal roofing based on type and style.
  • Congress’ influence on HOAs
    • There is a heightened focus on HOA operations in congress and we might be seeing new legislation emergine that will impact HOA operations and mandates. Within the next 5-6 years there is a likelihood that we will have to implement a usage meter on personal wells to monitor water consumption.
  • Treasurer’s Report
    • Randy reviewed the 2018 budget and proposed 2019 budget. Randy discussed in detail the 2018 budget vs. actual. 2018 budget was $24,015.00, actual was $18,377.21 with a variance of $5,637.79. Randy discussed in detail the proposed 2019 budget ($20,540.00) with adjustments in raising subscriptions from $500.00 to $1000.00 and legal fees from
      $10,000.00 to $15,000.00.
    • 190 properties in the HOA. At $250.00 annual dues. Expected gross revenue should be $47,500.00 annual if everyone pays.
    • The Board members unanimously voted to approve the proposed budget of $26,540.00.
    • 2018 financials will be posted on HOA website with minutes.
    • President’s Report by Teann Nagelhout
    • Teann read aloud her email to lower dues and the votes by the Board members to approve lowering the annual dues to $250 starting 2019.
      • Board unanimously voted to approve the lower dues for 2019.
    • 13 resale certificates issued last year
    • 23 violation letters/emails send by the Board for various violations by homeowners.
    • Lawyer has handled several very delinquent accounts with large balances and liens have been placed on some and several will be shortly. Several accounts were paid in full. 4-year law regarding collections only allowed us to collect past due accounts for the last 4 years because Acclaim did not make any attempt to collect monies owed us.
    • Lawyer has filed a notice of non-compliance with the county regarding a home that refuses to fix ACC violations.
    • Teann to post an Issues/Resolution list to the website to increase residents’ awareness and improve communication.
    • Teann has spoken with and emailed both Tarrant County and TxDOT about the FM2331/FM1187 intersection and our main entrance and was told (as well as Loretta Marable) that TxDOT has initiated a traffic and engineering study of the locations to determine if a flashing light, traffic signal or turn lanes are warranted. She has no idea how long that will take.
      • Teann requests people from the community call TXDOT and the County to fish for lights to be added to intersection and turn lanes added at main entrance. TXDOT – Precinct 1 Commissioner Brooks and County – George Tavers, Superintendant. Teann to post contact information on HOA website.
    • Teann has spoken with Tarrant County Sherriff Deputies about cameras/license plate readers at entrance. She was told:
      • Our neighborhood is one of the safest in the County.
      • Lock your vehicles!!! They cannot stress that enough!! Call to report suspicious vehicles/people because that gives them probable cause to stop someone in the neighborhood.
      • It would be more helpful to law enforcement if each home had security cameras
      • They can’t prosecute someone for driving on a public road.
      • Even if you find fingerprints on a car, they can’t prosecute because anyone can touch a car in public.
      •  If you have cameras, you can register them with the County. Teann to post instructions to website on how to do that.
    • I would like to form a few committees
      • Welcoming Committee – sends welcome letter to people who move in with information about the neighborhood or other pertinent information. May need to search for contact info or drop by to meet the neighbors on behalf of the HOA. I try to get contact info for new owners when I do the resale certificates but it’s not always possible and then we have to search tax records, etc. and I’ve heard from new owners that they often do not get the HOA paperwork we send with the resale certificate when they buy their homes. I hate for the first contact with a new owner to be a letter from us that they are violating the CCRs, etc.
      • Social Committee – Plan BBQ or social event for the community so we can get to know each other and interact as a community
      • Committee to try and get better internet/cable in the Neighborhood (Spectrum). Could also be a Board member instead of a committee? Research the issue and report back to the HOA
        • High speed internet is a concern. Teann to contact Rocky Creek HOA president to see if they have Fiber in their neighborhood.
  •  ACC Report by Teann Nagelhout
    • 17 ACC requests have been approved varying from roof replacements to garages to new home builds.
    • Goal of the ACC is to review and approve/deny within 2-3 weeks.
    • Landscape Repair and Fencing
      • Chris Mayer discussed increased landscape cost due to vehicle colliding with front entrance. Also, the repair needed to fence along 1187.
      • Chris is working with the president of the other HOA to work out the fence repairs along 1187 and will look at cost related to maintain the fence along out HOA.
    • Coop Water
      • Randy discussed that Crest water has been sending out information and that Shelcon is still in ownership of the community water.

Old Business

  • Ballot to go out to homeowners
    • Ballots to revise current CCRs to be composed by attorney to meet legal requirements.
    • Teann will provide attorney with info and proposed changes. Once attorney has completed. Board will provide more details through upcoming meetings or post to HOA website prior to being voted on.

New Business (Roundtable)

  • Survey to homeowners for changes to the CCRs
    • Will be added to the March HOA meeting.
    • Board will a lot time to discuss the upcoming ballot and voting process.
  • Fine Schedule
    • Rough draft of fine schedule presented to the Board members by Chris Mayer. Within the document Chris covered the covenant enforcement and fine policy.
    • This is a preliminary fine schedule and will be voted on by homeowners. Randy motioned to post the content to the HOA website after lawyer reviews it or present it at the next HOA meeting prior to ballots being sent out for voting. Motion carried and approved by the Board members.
  • Residents signing up on the website to receive notifications and updates.
    •  Residents can sign up on the HOA website to receive notifications when new documents are posted to stay up to date.
    • Teann presented information on the sign-up process. We will post a map on the website of the 2 separate HOAs in Mustang Creek.

Adjourned: 2:45pm

Next Meeting: TBD

HOA – 2019 Board Election and Open HOA Meeting Agenda

HOA – 2019 Board Election and Open HOA Meeting Agenda

March 30, 2019
Time: 2:00 pm
Location: Godley Elementary School Cafeteria Meeting
Called by: Teann Nagelhout, President


  • Call to Order
  • Introduction of Board Members
  • Ratify minutes from last Board meetings
  • Treasurer report
  • Collection of ballots from members in attendance
  • Establish Quorum
  • Choose 3-4 members to tally votes
  • Open Forum – Homeowners may ask any questions they have or discusss any HOA issues they wish
  • Announcement of newly elected Board members
  • Adjournment

Candidate Information for the 2019 HOA Board Election

Candidate Information for the 2019 HOA Board Election

Randy Cozart – Ricky Ranch Road

Current Treasurer of Mustang Creek HOA.  Retired after 33 years at Lockheed Martin.  Current Treasurer and past President of the Lockheed Martin Association of Retirees.  Serving as a Board member of the Northern Trinity Ground Water Conservation District.  Resident of Mustang Creek since 2004. 

Previous Board member of the Benbrook Water and Sewer Authority, Benbrook Parks and Recreation Board, Benbrook Economic Development Corporation, South Benbrook Homeowners Association, as well as the Benbrook Community Center/YMCA.


Teann Nagelhout – Bucking Bronc Drive

My husband and I have loved living in Mustang Creek since 2005.  I spent my career working as a Pharmaceutical Research Scientist and have authored many articles for scientific journals however I am currently working as a substitute teacher in Godley ISD.   

I have served on the Board of Directors as your President for the last two years and have been a member of the Architectural Control Committee (ACC) for the last four years as well as the Election Committee.  Being a member of the HOA Board has allowed me to work for the betterment and protection of our property values and the safety of our neighbors.  As a member of the Board I would like to encourage more volunteer participation and dialogue through several active committees as and the exchange of ideas.

I have really enjoyed serving our community.  I have worked very hard the last two years continuing to get our HOA up and running since we took control from the developers and fired our management company.  We have made great strides getting our CC&Rs in proper legal standing as well as collecting on delinquent accounts. We have made  tremendous progress in collection of delinquent accounts or placement of liens on those accounts that chose not to comply.  

There is still a great deal to do and I really want to be a part of the process.  I am very familiar with our CC&Rs, Bylaws, and now even Texas property law.  I know what steps we need to take to get things accomplished and I would like to play an integral part in maintaining our beautiful neighborhood for the current and future homeowners and their families.  I plan to be open and honest in all that I do on your behalf because I believe that is how you build neighborhoods and friendships and those values have always guided me in my life.  I hope you will vote for me again this year.


Jason Smith – Ladigo Lane

My wife and I have been residents since 2017, have 2 young children, and both work in the healthcare. I oversee the operations of a surgical department at a local hospital in Fort Worth. I am seeking an opportunity to serve on the board for a 2nd consecutive term. I want to be actively be involved in the direction of neighborhood. My family and I plan for this to be our home for many years to come. I moved into the neighborhood in September 2017. 


Michael Raley – Ricky Ranch

My wife, Diana and I moved to Mustang Creek last March after living in the surrounding Fort Worth area for the past 20 years. We chose Mustang Creek for the beautiful countryside, spacious lots and proximity to the various counties.

We have four children and four grandchildren living in different parts of Texas and beyond. My passion includes classic cars, especially Corvairs, and working in my yard.

Both Diana and I work from home. Diana has worked as an RN for almost 30 years with the last 15 years in Home Health Care Administration. For the last 15 years, I have worked with heavy equipment dealers providing warranty solutions. Additionally, I am a licensed Texas Realtor and a Multi-Million-dollar producer with Kirk McDonald Realtors.

My interest in serving on the Mustang Creek board stems from my prior experience on HOA Boards in Midlothian as a non-voting member and in Benbrook as the President. Currently, I serve as President of the North Texas Corvair Association operating with a full board and monthly meetings that are very similar to an HOA. 

As a board member, I believe I can add value, experience and decision-making skills necessary to promote Community awareness and cooperation. Because the homes and community represent our collective values, it becomes even more important that we preserve and protect these values for continued growth, increased property value and a connected neighborhood.


Ben Armstrong – Ladigo Lane

While I am probably better known as the fire house owner, I would be happy to help out our neighborhood as needed as part of the HOA. Our neighborhood came together and helped us during arguably the worst moment of our lives and if there’s some small way to help give back then I’m all for it. I’m married to Valerie and together we have two kiddos, Hunter and Sloane. My day job is at a tech company based out of Silicon Valley and I enjoy coaching Hunter’s YMCA soccer team and working on the lawn/garden. Whether I am elected to serve or not, I am so thankful for Mustang Creek and wish the best for all our neighbors.

HOA Assessment Rate Change

HOA Assessment Rate Change

Mustang Creek Estates HOA Assessment Rate Change:
January 1,2019 -December 31,2019                                $250.00

Payments are due January 1, 2019 but are not assessed a late fee unless received after January 31, 2019.

Payments can be mailed to:
Mustang Creek Estates HOA
PO Box 126485
Benbrook, TX 76126

Happy Holidays!

Santa Clause is Coming!

Santa Clause is Coming!

The Crew of the Cresson Fire Department will be taking SANTA to visit all the streets of Mustang Creek on Saturday, December 22nd beginning at 10am.

Santa and the Crew will throw CANDY to everyone that waves at him!!

Listen for the Sirens and look out for the BIG RED FIRE TRUCK!!

HOA Special Meeting Minutes – February 10, 2018

HOA Special Meeting Minutes – February 10, 2018

HOA Special Meeting of the Mustang Creek Homeowner’s Association

Saturday, February 10, 2018
Godley Elementary School Cafeteria


Attachment: Notice of Special Mtg (2-10-2018)

Attachment: Absentee Ballot (02-10-2018)


The purpose of this meeting was to vote on amendments to Article IX, Section 1 and Article III, Section 5(h) of the First Amended and Restated Declaration of Restrictions, Covenants and Conditions of Mustang Creek.

  • The special meeting was called to order at 2:00 p.m. by President Teann Negalhout.
  • Other Board members present were Randy Cozart, Treasurer; Chris Mayer, Secretary; and Jason Smith. Forty three residents/visitors were also present.
  • Open Forum discussion was held with various residents and the Board.
  • At 2:40, the last call was issued for all remaining ballots to be turned in to the Board for the vote tally.
  • Chris Mayer announced that there were not enough ballots returned to reach the 50% requirement to amend the Declaration of Restrictions, Covenants and Conditions. The vote tally did not occur.
  • Discussion continued on possible fee schedules.
  • The special meeting was adjourned at 2:56 p.m.
HOA Board Meeting Minutes – February 10, 2018

HOA Board Meeting Minutes – February 10, 2018

HOA Board Meeting of the Mustang Creek Homeowner’s Association Minutes

Saturday, February 10, 2018
Godley Elementary School Cafeteria

  • Call to order @ 3pm by President, Teann Nagelhout
  • Board members present are Teann Nagelhout- President, Randy Cozart- Treasurer, Chris Mayer-Secretary, and Jason Smith- At large member
  • Maria Ratusznik spoke for 3-5 min
    Melissa Block spoke for 5 min Regarding article 7 metal roofs on homes.  Please consider metal roofing on homes.
  • Read minutes from October 23, 2017- Minutes were approved unanimously
  • Randy went over 2017 expenses
  • Imposed a $400 budget cost for Books/HOA subscription
  • The 2018 budgeted expenses of $24,015 was approved unanimously 
  • Teann spoke of Neighborhood signs (watch)
  • Motion was made and passed to put the following on Ballot to change CCR’s (old business)
    • The number of trailered vehicles (unpowered vehicle towed by a powered vehicle) store will be limited to two per lot on property
    • Powered vehicles should not be allowed to park on grass in front or back yards longer than 24 hours.
    • Trailers with more than two axles and/or XXX ft high may not be stored on property
    • Trash cans should never be left at street longer than 24 hours before trash pickup or 24 hours after trash pickup and should be stored up near the house
    • Disabled vehicles or vehicles on blocks should not be stored on property for longer than two weeks
  • (New Business)
  • Motion was made and passed to put the following on Ballot for CCR changes
    • No cars, trucks, boats, trailers, motorcycles, ATVs, campers, or any other vehicle shall be displayed on the grass of front yards and/or back yards with a For Sale Sign for the purpose of selling.
    • Large Storage containers, meant for holding large household items, cannot be stored on property for more than 7 days unless given prior approval from the Board or whichever governing body has this duty.
  • Motion was made to put allowing metal roofs on the ballot
    • Board decided we needed to get more information about metal roofing before putting it on the ballot
  • Meeting Adjourned @ 3:58
HOA – 2018 Open Board Meeting – Agenda

HOA – 2018 Open Board Meeting – Agenda

Agenda

2018 Open Board Meeting
February 10, 2018
Time: Immediately following the Special Meeting that begins at 2:00 pm
Location: Godley Elementary School Cafeteria

Meeting Called by: Teann Nagelhout, President

 

Call to Order

Introduction of Board Members

Open Forum
Members that notify HOA they wish to speak- given 3 minutes each
Discuss Foreclosures

Ratify last Board Meeting Minutes

Treasurer’s Report
2018 Budget

President’s Report

ACC Report

Old Business
Items to put on ballot to change CCRs (require vote of the homeowners). Still moving forward

  •  The number of trailered vehicles (unpowered vehicle towed by a powered vehicle) store will be limited to two per lot on property
  • Powered vehicles should not be allowed to park on grass in front or back yards longer than 24 hours.
  • Trailers with more than two axles and/or XXX ft high may not be stored on property
  • Trash cans should never be left at street longer than 24 hours before trash pickup or 24 hours after trash pickup and should be stored up near the house
  • Disabled vehicles or vehicles on blocks should not be stored on property for longer than two week

Additions to Rules and Regulations (Do not need a vote of the homeowners because there is already language about each in the current CCRs and this is just further clarification.

  • More specific language than “unsightly” and “neat and tidy”
    • Grass and weeds are not to grow taller than one foot on any lot
    • A dead tree or bush should be removed from landscaping of a property within three months after notice is sent in writing from the Board of Directors

New Business

  • Discussion on whether to put the following CCR changes to a vote of the Homeowners
    • No cars, trucks, boats, trailers, motorcycles, ATVs, campers, or any other vehicle shall be displayed on the grass of front yards and/or back yards with a For Sale Sign for the purpose of selling.
    • Large Storage containers, meant for holding large household items, cannot be stored on property for more than 7 days unless given prior approval from the Board or whichever governing body has this duty.
    • To allow metal roofing material on homes, auxiliary buildings, or both

Adjournment

HOA – 2018 Special Meeting – Agenda

HOA – 2018 Special Meeting – Agenda

Agenda

2018 Special Meeting
February 10, 2018
Time: 2:00 pm
Location: Godley Elementary School Cafeteria

Meeting Called by: Teann Nagelhout, President

 

Call to Order

Introduction of Board Members

Open Forum
Answer any questions homeowners have regarding the proposed amendments or ballot

Collection of Ballots from Members in Attendance

Establish Quorum

Chose 3-4 Members to tally votes

Announce results

Adjournment

HOA Special Meeting

HOA Special Meeting

There will be a special HOA meeting held on February 10, 2018 at Godley Elementary at 2:00pm to vote (count ballots) on the amendments that were sent to you in the mail.  Our Open HOA Board meeting will be held immediately following the special meeting.  If you are not able to attend the meeting or if you would like to be sure your ballot is counted in the event you don’t make it, please return the ballot in the self addressed stamped envelope you received in the mail as soon as possible. 

 

Also, if you would like to address the Board for up to 3 minutes at the beginning of the Board meeting, please let us know and we will put you on the agenda.

 

In regards to the amendments you were sent, we would like everyone to know that the Board has no intention to begin policing our neighborhood handing out fines all the time.  For the most part, everyone follows the rules set forth in our governing documents (CCRs).  There are those few people who we are continuously getting complaints about and they do not respond to letters asking them to take care of the violation.  Any policy we come up with will include the homeowner first being notified that there has been a violation and a time given for them to correct the violation that before any fine is ever assessed.  Any fine schedule has to be published with Tarrant County and everyone will be notified in advance.

 

If you have any questions or comments, please respond to this email or contact our HOA President, Teann Nagelhout at 817-319-8205.

SANTA IS COMING TO MUSTANG CREEK

SANTA IS COMING TO MUSTANG CREEK

SATURDAY DECEMBER 23

Beginning at 9am

With the help of the Cresson Fire Department, Santa will be visiting Mustang Creek Estates Saturday December 23, 2017 beginning at 9:00am.  Santa will make it around to every street on the fire truck to wave and throw candy to everyone.  Because this is the first time we’ve done this, we can’t speculate what time Santa will be at what street, so keep your eyes and ears open and we promise he’ll make it to every street!

Don’t miss Santa!! He wants to see all the children’s smiling faces!!

Minutes from Board Meeting (October 23, 2017)

Minutes from Board Meeting (October 23, 2017)

Mustang Creek Homeowner’s Association Minutes

Minutes

October 23, 2017 4:33pm 4450 Bucking Bronc Drive

 

Meeting called by

President Teann Nagelhout

Type of meeting

Board Meeting

Facilitator

Teann Nagelhout

Note taker

Chris Mayer

Timekeeper

Chris Mayer

Attendees

Teann Nagelhout, Chris Mayer, Jason Smith, Randy Cozart

Agenda topics

Time Alotted 30min

New Business

Teann Nagelhout

 

Discussion

Teann explained that new laws effective in 2011 and 2012 require certain policies to be adopted by all non-Condominium associations.  These new laws require all HOA’s to draft and adopt 3 mandatory and 5 optional policies. Our HOA is not compliant with these new laws. Our Attorney drafted all 8 amendments for our review.
Teann asked if all Board members had reviewed the following policies:

1.    Document Inspection and Copying Policy

2.    Document retention Policy

3.    Payment plan Policy

4.    Guidelines for Rainwater Recovery Devices

5.    Guidelines for Religious Item display

6.    Guidelines for Roofing Materials

7.    Guidelines for Solar Energy Devices

8.    Guidelines for Display of Flags

All stated they had.  Randy moved to accept all 8 amendments.  Jason seconded the motion.  Teann called for a vote.  All approved

Conclusions

The Board of Directors for the MUSTANG CREEK HOMEOWNERS ASSOICIATION accepted all 8 Policies effective immediately.
Meeting was adjourned at 4:46
Click here to view:

CCR Amendments 10/25/2017

 

 

Minutes from Annual Homeowner’s Meeting, March 26, 2017

Minutes from Annual Homeowner’s Meeting, March 26, 2017

Minutes

Annual Homeowner’s Meeting for Mustang Creek

Sunday, March 26, 2017, 3:00pm

Godley Elementary School Cafeteria

 

Meeting was called to order at 3:05pm. 

  • Loretta Marable asked that all ballots be turned in to the board of directors.
  • The Board of Directors present for the meeting: Loretta Marable, President; Allison Cobb, Secretary; Al Bloom, Treasurer;  Rus Sargent and Robyn Remotigue
  • Secretary Allison Cobb read the minutes from the December 6, 2016 meeting
  • Treasurer Al Bloom gave the bank balance of $126,763.06 and that he moved $100,000 of that balance to a savings account.  The Homeowners with outstanding accounts total $40,657.24.  It was noted that 9 homeowners had accounts from $1000.00 – $9000.00 on this delinquent list.  The others consisted of one or two years of non-payment of homeowner dues.
  • Three homeowners were asked to count ballots. Paula Gidwani, Courtney Shelton, and Steve Willis began opening the sealed ballot envelopes and counting in front of all members in attendance.
  • The Current Board of Directors went into executive session to have a phone conversation with lawyer, Taylor Anderson, Law Snakard and Gambill P.C. regarding actions on property owners with delinquent accounts and vote. (Those minutes are separate.) 
  • The Current Board of Directors went back into regular session to discuss the following.
  • The reimbursement of expenses incurred by Current Board of Directors: 
    • Al Bloom was reimbursed for mileage for the months of December 2016, January 2017 and February 2017 because he drove the Benbrook post office at least twice per week to check Post Office Box and make deposits at Chase Bank.  An error was made in tabulating his reimbursement and that will be corrected.
    • Loretta Marable will be reimbursed for the postage to mail ballots and the return addressed envelopes.
    • Robyn Remotigue will be reimbursed for the flowers that she planted in the front entrance pots.
  • Yuccas were removed from the front entrance by handyman Mike Mills.
  • Loretta Marable discussed that the board decided to fix the fence from Charles Ivers backyard on the 1187 fence line going West past the water tanks.  Our handyman Mike Mills completed this fence repair.  Loretta Marable informed us of her discussion with Mike Mills the he would fix the fence going to the east which is Mustang Creek 4 for $450.00.  Loretta explained to him that Mustang Creek 4 would need to pay to repair that portion of the fence.
  • Loretta Marable explained that she called Cindy, President of Globolink in early January 2017.  Loretta requested that Globolink use some of Mustang Creek 4’s(phase 4) funds to fix the falling fence.  Loretta also ask that some money be paid to Mustang Creek (phases 1,2,3) to reimburse for water bill, electrical bill, mowing and flowers.  Cindy at Globolink stated that the property owners of Mustang Creek 4 only pay $250 per year in homeowner dues and that no money is available for any expenses such as this.  Cindy stated that Peter Paulsen, President and Developer of Mustang Creek 4 would need to pay for these expenses.  Loretta stated that she has left numerous messages at Peter Paulsen’s Royal Crest offices for him to call her and she has yet to hear from him.  Cindy stated that she would have Peter Paulsen get in touch with Loretta.  Loretta never heard from Peter Paulsen, but in late January 2017 it was revealed on a NextDoor app.  that Peter Paulsen was stepping away from being the President and was handing over the Board of Directors positon to the homeowners of Mustang Creek 4.  Loretta stated that she noticed a NextDoor post that revealed the homeowners placed on that board are Tim Taylor, Duke Dalton and Bryan Causey.
  • Delay in special ballot to change/get more specific on CCRs.  Loretta stated that we have to have fee schedule printed out and recorded with Tarrant County.  Loretta contacted a different lawyer to get a price to have this special wording for an amendment to our CCRs and fine schedule.  The lawyer still has this information after 2 months and has not given an estimate.  Loretta stated that she hoped the new board had better luck finding a lawyer to do this work. 
  • Architecture Control Committee Report- most requests for pool, gazebos and fences are getting approved within a week.  There was one request that was submitted for their pool after the pool was completed.  That pool was within requirements so it was approved.
  • Loretta Marable asked Courtney Shelton to announce the new Board of Directors and those directors are: Randy Cozart, Chris Mayer, Teann Nagelhout and Jason Smith.  Courtney announced that 67 ballots were counted.  Therefore 67/190 properties is 35% and is above the 20% required for a quorum.  Loretta asked those new board members to decide who had the time or talent for the President, Treasurer and Secretary positions.  According to the Bylaws, that board takes effect immediately but when Loretta stated when she completed information for the Secretary of States office of the board members in April 2015 she wrote on the form that the term expires on May 1, 2017.  Loretta stated that she would talk to the lawyer, Taylor Anderson, to see if that was an issue or not.  Loretta believed that the Bylaws would be the accurate source and if need be the past board members could write a letter of resignation if this was an issue with the Secretary of State’s office.

 Meeting Adjourned at 3:43pm

Agenda for Board of Directors Meeting (March 26, 2017)

Agenda for Board of Directors Meeting (March 26, 2017)

Mustang Creek Homeowners’ Association – Annual Meeting

Sunday, March 26, 2017, 3:00 pm – Godley Elementary School Cafeteria

 

  • Open Floor to Property owners that wish to make a three minute speech
  • Call to order:
  • Ask for all ballots to be turned in
  • Recognize Board of Directors in attendance
  • Reading of the Minutes from the December 4th Open Board Meeting
  • Treasurer Report
  • Begin counting the ballots by three homeowners not on current Board of Directors and not on current ballot.
  • Current Board of Directors will go into Executive Session to discuss:
  • Delinquent accounts of property owners annual dues and vote
  • Current Board of Directors will go back into Regular Session to discuss:
    • Reimbursement of expenses incurred by Board of Directors
    • Postage for ballots
    • Mileage reimbursement
    • Other expenses
  • Mustang Creek 4 sharing portion of fence repair, electricity expenses, water expense, & mowing and beautification expense at front entrance
  • Delay in the special ballot to change/get more specific on CCRs
  • Architecture Control Committee Report
  • Announcement of New Board of Directors effective immediately
  • Adjournment
Board of Directors Ballot Profiles

Board of Directors Ballot Profiles

Please review the profiles of the property owners that will be placed on our upcoming HOA board ballot.

  • Randy Cozart – Ricky Ranch

    Retired after 33 years at Lockheed Martin.  Current Board member and President of the Lockheed Martin Association of Retirees.  Serving as a Board member of the Northern Trinity Ground Water Conservation District.  Resident of Mustang Creek since 2004. 

    Previous Board member of the Benbrook Water and Sewer Authority, Benbrook Parks and Recreation Board, Benbrook Economic Development Corporation, South Benbrook Homeowners Association, as well as the Benbrook Community Center/YMCA.

    I would like to see consistent enforcement of the HOA rules.  I would also like to see the dues begin to reduce.  Our current dues are similar of those HOAs that have more benefits (i.e. pools and playgrounds).  I would like our HOA to team with other HOAs and developments to get the “No Turn on Red” signs removed from CTP and 1187.

  • Chris Mayer – Ladigo Lane

    Hello, my name is Chris Mayer, currently residing on Ladigo Lane.  I was asked by Loretta to maybe take care of the front entrance and whatever else I can do.  We’ve lived in Mustang Creek for a little over a year and we love it so far.  After being on NextDoor I realize we need help with the HOA and enforcing HOA guidelines/rules.  I’m willing to contribute my free time to help make this a beautiful, clean and safe neighborhood.

    I’ve been in sales for over 25 years and currently a sales manager at Utility One Source/Custom Truck and Equipment.

  • Teann Nagelhout – Bucking Bronc Drive

    I have loved living in Mustang Creek since 2005.  I spent my career working as a Pharmaceutical Research Scientist and have authored many articles for scientific journals.  I currently serve on the Architectural Control Committee, so I am very familiar with our CC&Rs and Bylaws.  I have worked closely with the board for the past 2 years, so I am familiar with what is required to keep our HOA running smoothly. 

    I have volunteered for various committees and always help the board out when asked.  I have researched and acquired the plat for the land owned by Mike Wells.  I put together the homeowner survey and was responsible for calculating and reporting the results.  

    I would like to serve on the board and continue the great work that the previous board has done.  Because I am not working at the time, I have the time and desire to put in the work required.  Since I’m blessed with this free time, I feel it only fair to serve and work to keep our neighborhood a place where people are happy to live and where we can all enjoy our homes and our lives. 

    I would like to play an integral part in maintaining our beautiful neighborhood for the current and future homeowners and their families.  I plan to be open and honest in all that I do on your behalf because I believe that is how you build neighborhoods and friendships and those values have always guided me in my life.  Thank you for your consideration!

  • Jason Smith – Ladigo Lane

    I moved into the neighborhood in September.  I work fulltime as the Director of Surgical Services at Medical City Fort Worth (formally Plaza Medical Center).  I want to be actively involved in the direction of the subdivision because we plan for this to be our homestead for many years to come.

    The vision I have for Mustang Creek is a continuation of being a highly regarded subdivision within our surrounding community.  As a subdivision, we pride ourselves on being family oriented and good stewards of the land while maintaining the tier property values and building positive relationships with neighbors.

 

Annual Board Meeting and Election

Annual Board Meeting and Election

Dear Property Owners,

Our Homeowners Association (HOA) will conduct an election of board members in March 2017.   I will compile information on all those members seeking a board position and will email their information to all of you for review.  One ballot will be mailed to each property address with a return stamped envelope.  Those ballots will be counted at our HOA annual meeting on March 26, 2017 @ 3:00pm, Godley Elementary School Cafeteria and the new board members will take their positions effective April 1, 2017.  Those new board members will need to meet and vote on their individual positions (President, Treasurer, Secretary, Members at large). If you are interested in becoming a board member please complete the form linked below and email it to mustangcreekestateshoa@gmail.com before February 28, 2017.   

HOA ELECTION APPLICATION FORM

Currently, our HOA is self-managed which creates quite a bit of “volunteer” work for the board members.  The new board of directors can vote to hire a management company or bookkeeper if they are unable to provide the time necessary to do the required management work.  Please refer to our HOA bylaws on our website mustangcreekestateshoa.org paragraphs 7.5 – 7.8 for the basic requirements of board members.

If you have any questions, please contact me at 817-675-9910.

Sincerely,

Loretta A. Marable

President, Board of Directors

HOA Dues Reminder

HOA Dues Reminder

This is a reminder that homeowner dues need to be paid and made current by January 31st.  If we do not receive a payment by this date, a 10% fee will be added to all delinquent accounts.  

Thank you!

-HOA Board of Directors

 

HOA Survey Results 2016

HOA Survey Results 2016

  1. How important to you is a Dramatic/Stunning Entrance
    1. Very Important – 36.4%
    2. Not Important  – 29.7%
    3. Indifferent – 24.6%
    4. What we have is fine/Nice – 9.3%
  2. Current CCRs (Article VII section x) state that boats, trailers, mobile homes, campers, boat trailers, or other such wheeled vehicles  must be stored in a closed garage or behind a fence (except temporarily, not to exceed 24 hours).  How do you feel about the following?
    1. I think this is how the rule should stay and should be enforced by the HOA – 45.2%
    2. I think the rule should change so that such vehicles can be kept behind the back edge of the house but do not necessarily have to be behind a fence – 40.0%
    3. These vehicles should not be allowed to be stored on homeowner property for extended periods of time – 9.6%
    4. Indifferent – 5.2%
  3. How do you feel about limiting the number of boats, trailers, mobile homes, campers or other such wheeled vehicles stored on properties not in a closed garage?
    1. Limit to two trailers, boats, campers, etc. per property – 58.8%
    2. Limit to three trailers, boats, campers, etc. per property – 14.9%
    3. Unlimited trailers, boats, campers, etc. per property – 5.3%
    4. These vehicles should not be allowed to be stored on homeowner property for extended periods of time – 21.1%
  4. How do you feel about cars being parked on the grass?
    1. It’s ok for any length of time – 7.7%
    2. Cars should only be allowed to park on the grass for no more than 24hrs – 55.6%
    3. Cars should never be parked on the grass – 35.9%
    4. Indifferent – 0.9%
  5. How you feel about secondary vehicle entrances to properties?
    1. Gravel is ok – 20.9%
    2. Dirt is ok – 0.%
    3. Grass is ok – 4.5%
    4. Should be paved – 46.4%
    5. Indifferent – 28.2
  6. Current CCRs (Article VII, section ee) state that each lot owner shall maintain the landscaping and vegetation in such a manner as to control weeds, grass and/or unsightly growth at all times.  Do you feel this language is specific enough or should it be more detailed as to what is considered unsightly?
    1. This is specific enough – 62.9%
    2. It needs to be more specific – 34.5%
    3. Indifferent – 2.6%
  7. If the language were to be made more specific when it comes to mowing, how tall should grass be before it is in violation?
    1. No longer than 1 ft. (12 inches) – 70.1%
    2. No longer than 1.5 ft. (18 inches) – 17.8%
    3. Indifferent – 12.1%
  8. Some of our neighbors have guardrails on portions of their properties.  Which do you agree with?
    1. People with guardrails should mow/trim around them as they should with other parts of their property – 71.6%
    2. The HOA should pay to have the area around the guardrails mowed/trimmed – 17.2%
    3. Indifferent – 11.2%
  9. Many people have drainage easements, ditches, and/or the creek that either passes through or is a border to their property. Many of these areas are overgrown with scrub and weeds. (You may need to drive around the neighborhood and look specifically at these areas before answering this question.)  How do you feel about these areas?
    1. The property owners should mow/trim these areas as they do the rest of their property – 24.3%
    2. The HOA should hire someone to maintain these areas – 18.3%
    3. It’s not necessary to mow/trim these areas – 11.3%
    4. Each individual drainage easement, ditch and/or creek should be evaluated separately because some are dangerously steep – 41.7%
    5. Indifferent – 4.3%
  10. There have been complaints about trashcans being left on the street. Which of the following do you agree with most?
    1. Trashcans should be left at the street no longer than 24hrs before or after pickup – 76.1%
    2. Trashcans should be left at the street no longer than 48hrs before or after pickup – 19.7%
    3. Trashcans may be left for any length of time – 4.3%
  11. Where do you think trash cans should be stored?
    1. Anywhere up near the house – 55.8%
    2. Behind the house – 10.6%
    3. Inside the garage – 22.1%
    4. Indifferent – 11.5%
  12. There have been many complaints about disabled vehicles/vehicles on blocks.  What are your thoughts about this?
    1. It’s ok as long as it’s on the driveway – 9.5%
    2. It’s ok as long as it has a vehicle cover over it – 3.8%
    3. It’s ok as long as it is behind the house – 7.6%
    4. There should be a time limit as to how long it is allowed to be there – 78.1%
    5. Indifferent – 1.0%
  13. Mike Wells (one of the developers of Mustang Creek Estates) has offered to sell our HOA the 8 acre property at the end of Ricky Ranch for $32,000. The property is considered to be in a flood plain by the Army Corp of Engineers so its uses are limited.  Knowing that the purchase of the property will also come with the added expenses of taxes, insurance, upkeep, liability, etc.; do you think we should buy this land?
    1. Definitely Yes – 17.2%
    2. Absolutely No – 61.2%
    3. Indifferent – 21.6%
  14. Current CCRs (Article VII, section r) state that Culvert pipes underneath driveways shall be faced with natural stone or brick with mortar or concrete.  Do you feel this should apply to secondary driveways onto properties as well?
    1. Yes – 49.2%
    2. No – 26.3%
    3. Indifferent – 24.6%
  15. Would you like there to be Neighborhood Watch signs in our neighborhood?
    1. Yes – 58.5%
    2. No – 10.2%
    3. Indifferent – 31.4%
  16. Many homeowners have the brick/stone left over from building their home stored at the back of their property.  Current CCRs (Article VII, section x) state that no building material of any kind shall be stored upon the lot until the owner is ready to begin building.  What are your thoughts on this?
    1. Homeowners should have to remove this brick and stone – 19.3%
    2. As long as it is stored behind the house, it’s fine with me – 71.1%
    3. Indifferent – 9.6%
  17. Do you think empty lots should have to be mowed as often as lots with homes on them?
    1. Yes – 37.1%
    2. No but empty lots should be mowed at least ____ times a year – 57.8%
      1. #of times per year – # of people who chose this # 2 – 6
        3x – 4
        4x – 26
        6x – 9
        8x – 2
        10x – 1
        12x – 8
        24x – 1
    3. I don’t think empty lots need to be mowed – 2.6%
    4. Indifferent – 2.6%
  18. Current CCRs (Article VII, section n) state that no sign shall be erected or maintained on any lot except a “for sale” sign which shall not exceed 15 square feet in size.  What are your thoughts on signs?
    1. We should keep this as is and the HOA should enforce it – 29.3%
    2. Other signs should also be allowed i.e. no soliciting, garage sale, school, political signage, etc. – 21.6%
    3. Other signs should be allowed but we need restrictions i.e. how many, size, type of sign, etc. – 38.8%
    4. Indifferent – 10.3%
  19. If a homeowner has a dead tree/bush in their yard, which of the following do you agree with most?
    1. Tree/bush should be removed within 3 months of notice from HOA – 69.8%
    2. Tree/bush should be removed within 6 months of notice from HOA – 14.7%
    3. Homeowner does not need to remove dead tree/bush – 4.3%
    4. Indifferent – 11.2%
  20. Some property owners have expressed an interest in raising chickens which would also require chicken coops.  How do you feel about changing the CCRs to allow chickens?
    1. We should allow hens and roosters and chicken coops – 5.9%
    2. We should only allow hens and chicken coops – 19.5%
    3. Do NOT allow chickens or chicken coops – 66.1%
    4. Indifferent – 8.5%
  21. Our perimeter fence is in need of repairs or replacement.  What would you like done about the fence?
    1. Repaired/replaced with the same split rail fence material and look – 31.9%
    2. Replaced with a cedar wood ranch fence – 15.9%
    3. Replaced with a metal pipe fence similar to what Rocky Creek Ranch has – 20.4%
    4. Whichever is the least expensive option – 21.2%
    5. Indifferent – 10.6%
  22. Currently, the HOA mows the entrance outward to the second houses on both sides and the rest of the area between the perimeter fence and FM1187 is maintained by TxDOT.  Which of the following do you agree with more?
    1. Our HOA should incur the cost of hiring someone to mow/trim this area on a regular basis – 23.3%
    2. Continue to only have TxDOT mow this area – 57.8%
    3. Indifferent – 19.0%
  23. Tarrant County is responsible for our streets but we are a low priority at this time.  Should the HOA invest money in liquid street edging and sealer to stop the grass and weeds from growing into the street?
    1. Yes, let’s use some of our funds – 27.4%
    2. No, do NOT use our HOA funds for roads.  Let Tarrant County take care of the roads – 57.3%
    3. Indifferent – 15.4%
  24. Currently the HOA is being self-managed.  This means that everything is being handled by volunteers in our community.  It is possible to hire a management company to handle all HOA business for a cost of $25,000-$30,000 per year.  How do you feel about hiring a management company?
    1. Yes we should spend the money and hire a management company – 6.1%
    2. No, let’s continue to self-manage – 83.5%
    3. Indifferent – 10.4%

We received 118 surveys out of 184 sent  64.1%

Other things brought up by homeowners and how many times they were brought up (tally marks):

  • Dog Poop- I
  • HOA Meetings- II
  • Entrance lights are too bright when leaving- IIIII (5)
  • Shelcon/water- IIII
  • Placement of water restriction signs by Shelcon-I
  • Thank you-IIIIIIIIIIIIIIII (16)
  • Sign-up sheet for weekend projects- I
  • Enforce/collect past dues and put liens on delinquent homeowners – IIIII (5)
  • Gate the entrance- II
  • People with perimeter fence on property should maintain it- IIIII (5)
  • People need to paint/stain their houses- II
  • Camera surveillance at both entrances- I
  • Fireworks regulations/rules- II
  • Gas Well cleaned up??- I
  • Sheds/buildings without brick- III
  • Street Lights- I
  • Tacky lights on driveways- I
  • Dissolve HOA- I
  • People need to mow their entire property- III
  • Are barking dogs against the law- I
  • Pay the Board members in some way- III