Minutes from Open Board Meeting Dec 4, 2016

Minutes from Open Board Meeting Dec 4, 2016

December 4, 2016 @ 2 pm  – Godley Elementary School Cafeteria


  • Meeting Called to Order:  2:12pm
  • If any questions from this meeting, please submit them to mustangcreekestateshoa@gmail.com
  • Introduction of Board Members, Loretta Marable, Robyn Remotigue, Allison Cobb, Al Bloom, Rus Sargent

  • Allison Cobb (secretary) read the minutes from March 20, 2016
    • Board approved the minutes

  • Al Bloom-Treasurer Report:
    • Current balance end of November $59,390.05
    • $38,872.02 delinquents
    • Robyn Remotigue made a motion and Allison Cobb seconded and the Board voted to accept the Treasurer report as presented by Al Bloom.

  • Robyn Remotigue made a motion and Al Bloom seconded and the Board voted to accept the survey as a means for compiling the 2017 Budget and to address issues they need to be placed on the March 2017 Ballot for all property owners to vote on.

  • Teann Nagelhout presented the survey results to the board.  The Survey Results will be posted with the meeting minutes on the Mustang Creek website. Loretta Marable thanked Teann Nagelhout for all her hard work creating and tabulating this survey.
    • Rus Sargent recommended that Teann get a committee together to go through the survey and the committee would go through the proposals for all of the survey results.  Those items with 51% or more of homeowners wanting a change would be prioritized.
    • Loretta Marable will head up an “appearance” committee and ask property owners to join committee.  This committee will address beautification to front entrance and will help with notification on individual properties that need attention.
    • It was decided that today’s meeting would focus on items from the survey that were most important to those that completed the survey.
    • Question 3 on survey:
      • How do you feel about limiting the number of boats, trailers, mobile homes, campers or other such wheeled vehicles stored on properties not in a closed garage.   Loretta feels this needs to be addressed as some properties appear to be turning into vehicle, trailer, storage yards/junk yards.  She would like this on the March voting ballot to amend CCRs.  Robyn Remotigue made a motion to add to the March 2017 ballot to limit number of trailers, boats, etc. that can be stored on their property.  It would take 51% to pass based on homeowners.  Al Bloom seconded the motion and the Board unanimously voted yes to add to March 2017 ballot.
    • Question 4 on survey:
      • How do you feel about cars parked on grass.   Robyn Remotigue made a motion to add to the March 2017 ballot to ask the homeowners for a vote to limit cars being parked on grass for no longer than 24 hours.  Al Bloom seconded the motion.  The Board unanimously voted yes, to add this item to the ballot.
    • Questions 6&7 on survey:
      • Current CCRs state that each lot owner shall maintain the landscaping and vegetation in such a manner as to control weeds, grass and/or unsightly growth at all times.  Do feel the language is specific enough or should it be more detailed as to what is considered unsightly. Homeowners responded with, This is specific enough.  But Loretta Marable said it is not specific enough because we legally need to publish our fine schedule and we need more specific language in order to do so.  Question number 7 on the survey resulted in 70.1% of those who completed survey felt that grass can get no longer than one foot. Robyn Remotigue made the motion to add specific language with the help of lawyer to establish fine schedule with regards to homeowners not complying. Al Bloomed seconded the motion and board voted unanimously yes.
    • Questions 10/11 on survey regarding trash cans:
      • There have been complaints about trashcans being left of the street and Where do you think trash cans should be stored? Robyn Remotigue made the motion to be put on March 2017 ballot  that no trashcans can be out longer than 24 hours before or after pick up and must be stored up around the house. Al Bloom seconded the motion and the Board voted unanimously yes to add to ballot.
    • Question 12 on survey:
      • There have been complaints about disabled vehicles/vehicles on blocks and 78.1% of the survey results agreed that There should be a time limit as to how long it is allowed to be there.  Robyn Remotigue made the motion to put on the March 2017 ballot that there will be a 2 week time limit after notification from HOA that disabled vehicles must be removed from the property.  Al Bloom seconded the motion and the board unanimously voted yes to add to ballot.
    • Question 13 on survey:
      •  61% of those who completed survey, did not want to purchase the Mike Wells/Lonesome Dove developer property.  Loretta Marable wants it to be known that Mike Wells would actually like to sell two properties, each is 8 plus acres. These properties are in the flowage easement controlled by the Amy Corp of Engineers.   Mike Wells told Loretta that several months ago, someone was interested in one lot for building a boat/camper storage facility.  Loretta wants permission to hire surveyor to determine if Mike Wells property is all included in the Mustang Creek development or if some is not included in our development.   It is a concern that one of those 8 acre lots could be used for storage and this would affect the homes that back up to it on Bucking Bronc. If it is included in our subdivision then that property could not be used as a storage facility.  Robyn Remotigue asked that Loretta Marable research with Tarrant County Appraisal District first then the surveyor.  This discussion is tabled until some research has been conducted.
    • Question 15 on survey:
      • Would you like there to be Neighborhood Watch signs in our neighborhood? Loretta will call Tarrant County Sheriff to see what is required for a neighborhood watch and if we purchase our own signs.
    • Question 16 on survey:
      • Many homeowners have the brick/stone left over from building their homes stored at the back of their property.  71.1 % on survey chose to leave brick/stone as is, as long as it is stored behind the house.  Loretta mentioned that junk piles are appearing in back and side yards.  It was agreed that a nuisance letter would be sent and that the appearance committee would help address this issue.
    • Question 17 on survey:
      • Do you think empty lots should have to be mowed as often as lots with homes on them?  Rus Sargent mentioned that all lots should have the same rules.  This will be addressed with the appearance committee and added to the fine schedule with the help of the lawyer.
    • Question 19 on survey:
      • If a homeowner has a dead tree/bush in their yard….  69.8% of on the survey chose that a tree/bush should be removed within 3 months of a notice from the HOA.  Robyn Remotigue made a motion that dead trees/bushes need to be removed with 3 months after receiving notice from the HOA to remove it. Al Bloom seconded the motion and the board unanimously voted yes to put this on the March 2017 ballot to amend CCRs.
    • Question 20 on survey:
      • Some property owners have expressed an interest in raising chickens which would also require chicken coops.  The survey resulted in 66.1 % chosing to not allow chickens so this would require no change to the CCRs.
    • Question 21 on survey:
      • Our perimeter fence is in need of repairs or replacement.  What would you like done about the fence.  31.9% of survey results said to repair/replace with the same split rail fence material and look.  Resident Mike Zamzow helped Loretta Marable with obtaining fence quotes.  The least expensive quote for replacing with the current material was $60,000 which included phase 4 area.  It was noted that Loretta Marable attempted to contact Peter Paulsen/developer and President of Mustang Creek 4 but has not heard back from Mr. Paulsen.  Loretta also attempted to contact Globolink which is Mustang Creek 4’s management company.  Loretta has not heard back from Globolink.  It was discussed that Mustang Creek 4’s CCRs allow them to build a wall in place of the fence.  The Board asked Loretta to determine if this area was initially in the original Dedication of all of Mustang Creek 4. It was decided that we must determine if Mustang Creek 4 will pay to fix/replace their portion of the fence before any work is done to that portion of the fence.  At this time Loretta Marable will find someone to repair our current fence that does not include the Mustang Creek 4 area.  Loretta will research the survey information on the original dedication with Tarrant County or possibly a surveyor.
    • Question 23 on survey:
      • Tarrant County is responsible for our streets but we are a low priority at this time.  Should the HOA invest money in our streets.  57.3% of the survey results chose No, do not use our HOA funds for roads.  Let Tarrant County take care of the roads.  The Appearance committee will work on this with Tarrant County to see if we can get on the list priority list.  We may ask all residents to start calling Tarrant County for road repairs.
    • Question 24 on survey:
      • Currently the HOA is being self-managed.  This means that everything is being handled by volunteers in our community.  It is possible to hire a management company to handle HOA business for a cost of $25,000-$30,000 per year.  83.5% of survey results chose, Let’s continue to self-manage.  But, Loretta Marable stated that this decision needs to be that of the new board of directors that will be voted on in March 2017 as she stated she will not be on the March 2017 ballot and does not want to continue as a board member in the next two year cycle.

  • Mustang 4 HOA for fence repair/replace payment and contribute money to front entrance.  Loretta Marable will  continue to attempt to contact Globolink and Peter Paulsen.

  • HOA insurance costs- State Farm handles current liability insurance; Farmers insurance was $10 difference; The board decided to stay with State Farm at this time unless they found a policy that was significantly less.

  • Homeowner Fee Schedule:
    • Overgrowth of weeks and grass:  $100 if property owners do not comply within 2 weeks, $100 if do not comply within another 2 weeks (certified letters) for both vacant and occupied lots.  Motion to apply this fee schedule.   CCRs will be more specific so we can’t be sued if we come on property to mow/weed.
    • Structure not in compliance with ACC and Plastic Garden Sheds:  Get into compliance within 2 weeks.  A non-compliant shed out in the open for everyone to see would be against the CCRs, so a letter will be sent. $100 fine for non compliance.  If not in compliance within two weeks an additional $100 fine will be imposed Any type of shed needs to be approved by ACC
    • Non-working vehicles stored on the property: Send compliance letter, if not fixed/removed within 2 weeks, then $100 fine that continues with non compliance letters.
    • Trailers, campers, boats not parked in proper area behind a fence- Some board members feel that rules should be left as is per CCRs but others feel it is wrong to make homeowners build a fence to store a trailer when behind the house would be ok.  The HOA will follow the current CCRs that state trailers, boats, etc. must be stored behind a fence.

  • 2017 invoices and credit cards:  January 1st due date of HOA dues statements, late fee applied after 31st of January.  The board decided that we would not accept Credit cards as use for payment at this time.

  • Adjourned- 3:41pm

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